One source of truth
Requests, assignments, changes, hours, invoices, and payment activity stay attached to the same job.
DutySuite Extra Duty
Law enforcement extra-duty management
Run every extra-duty detail from one place.
Give your agency direct control of requests, staffing, closeout, invoicing, and payment tracking in one accountable workflow.
Request
Public portal intake
Assign
Staffing visibility
Invoice
Closeout history
Better software should make the whole program easier to run.
Keep decisions, changes, verified work, and financial history in a shared system your agency can see, manage, and review.
Less chasing. Fewer handoffs.
Employers, coordinators, supervisors, officers, and finance each get the right view of the same workflow.
An audit-ready record
Preserve approvals, assignments, changes, closeout notes, communications, and billing history for review.
One record. Six handoffs. No rekeying.
Every step builds on the last, so the details approved at intake are still there when it is time to close out and bill.
Plan a rollout01
Request intake
Employers submit job details through a branded portal instead of emailing forms or calling the coordinator.
02
Agency review
Supervisors review staffing needs, rates, location, contacts, and assignment requirements in one place.
03
Staffing
Eligible officers can be assigned, notified, and tracked while the current schedule and every staffing change stay visible.
04
Notifications
Assignments, cancellations, transfers, reminders, and day-of updates stay tied to the operational record.
05
Closeout
Closeout captures actual hours, notes, exceptions, and the detail needed before billing moves forward.
06
Invoicing
Invoice-ready history connects the employer request, approved staffing, worked hours, and final charges.
Closeout becomes part of the record—not another form to chase.
Officers record actual time, attendance, payment status, and notes in the same workflow. Coordinators can review exceptions and move completed work toward invoicing with the history intact.
Actual hours
captured against the assignment
Exceptions
no-shows and notes stay visible
Invoice detail
built from verified work
Billing with context
Finance should not have to reconstruct the job.
Verified hours, invoice detail, recorded payments, open balances, and employer questions remain connected to the work the agency approved and completed.
Planned product visual
Invoice and reconciliation view
Replace with the invoice detail and job-billing reconciliation views, including recorded payments and remaining balance.
Built for the details that make extra duty difficult.
Set recurring work, staffing and pay, officer eligibility, minimum hours, cancellation windows, and agency-specific rules without rebuilding the same job again and again.
Employer portals
Accept structured public requests with agency-controlled fields, contacts, locations, and employer communication.
Assignment visibility
Track posted, pending, assigned, cancelled, and closed work without losing the staffing history behind each job.
Officer notifications
Send job reminders, transfer prompts, cancellation updates, and closeout follow-up from the same workflow.
Billing context
Move from worked details to invoice-ready records with fewer manual handoffs between operations and finance.
Operational reporting
See request volume, active assignments, pending closeouts, and follow-up work in a command-focused view.
Phased rollout
Roll out Extra Duty in phases across coordinators, officers, supervisors, finance teams, and employers.
What this workflow covers
Built around the work your agency already does.
Extra duty and off-duty details
A structured platform for agency-coordinated extra duty, off-duty details, employer requests, staffing, closeout, and billing.
Secondary employment
Another common name for agency-approved work performed for an outside organization.
Special details
A temporary assignment for an event, traffic post, security need, or other defined service request.
Common questions
Questions agencies ask about Extra Duty.
Does Extra Duty also cover off-duty details and secondary employment?
Agencies use different names for similar programs, including extra duty, off-duty details, special details, and secondary employment. DutySuite organizes the shared request, approval, staffing, closeout, and billing workflow.
How do employers submit a detail request?
Employers can submit structured job information through an agency-branded portal, while agency personnel retain control of review, staffing, rates, requirements, and approval.
How does the system support billing review?
The workflow keeps requested staffing, assignments, changes, worked hours, closeout notes, and invoice-ready history connected to the same job record.
See your extra-duty workflow in one place.
Bring us your current process. We will show you how DutySuite connects intake, approval, staffing, closeout, invoicing, and payment around one accountable job record.
Demo agenda
1Current request intake
2Staffing and supervisor review
3Closeout and invoice handoff